Hooksett Public Library

Trustee Meeting

October 3, 2006

5:15pm - 8:30pm

Present: Mac Broderick; Barbara Davis, Treasurer; Mary Farwell, Chairperson; Tammy Hooker; Mary Leger, Secretary; Heather Shumway, Director

Hooksett Public Library

Trustee Meeting

October 10, 2006 (continued from October 3, 2006)

5:15pm-8:00pm

Present: Barbara Davis, Treasurer; Mary Farwell, Chairperson; Mary Leger, Secretary; Heather Shumway, Director

Excused: Tammy Hooker

Secretary's Report: Approved and filed

Treasurer's Report: HS reported

Director's Report:

• October 10, 2006: HS reports that the HVAC is going well, although many interruptions are occurring during the day. The noise level is high. MF suggests putting a sign at both entrances to explain and thank the patrons for their understanding. HS will provide a Central Aire account to MF.
• HS attended a NHLA/READS (Reference and Adult Services) meeting. She met with DAR (Daughters of the American Revolution) and gave them an overview of the Heritage Quest (genealogy) online database.
• HS is looking for synonyms for technical terms (database, download, etc) for when she is presenting to those who may not be familiar with technical terms.
• HS handed out newsletters at Old Home Day which included advertising for the Oct 14th Book Sale. MF suggests having a table at the Book Sale where people can sign up for library cards in an effort to increase the numbers of new patrons. Also include at that table recommended titles available.
• HS wants to provide newsletters to Cigna, Oxford, GE and even doctor's offices, etc.

Unfinished Business:

• HVAC
  • October 10, 2006: HS to provide an update to MF. Delta can't do the cleaning at this time because of the work is being done.
• Status of 2006 Wal*Mart Grant
  • October 10, 2006: MB to report at a later time.
• Newsletter Distribution and Frequency
  • October 10, 2006: Looking for sponsors.
• Update on Meeting Room Request
  • October 10, 2006: HS has two requests from Cub Scouts in November and March. They will start the meetings before 5pm. Trustees approved the requests.
• New Sound Equipment for Meeting Rooms
  • October 10, 2006: Jeff Scott received a quote and will write up something for us tonight. Borrowing equipment from the school is a wonderful option that is being explored. This is a perfect example to how the Library can work with various town and school departments to maximize the resources available to serve the town.
• Status of Shelving and Endcaps
  • October 10, 2006: HS would like MF to call Ed Comptois. Two endcap quotes will be turned in by October 20th by HS.
• Grant Dispersements/Books for Babies
  • October 10, 2006: ML offered to help HS in getting the ball rolling. We set a date for Nov. 1, 2006 to send letters to new parents to invite them in to pick up the package and get a tour of the library. ML emailed HS October 10, 2006 with the rest of the addresses.
• Book Sale Tables
  • BD has arranged to borrow 12 tables from Holy Rosary Parish .
• Reader Board signs around town
  • MF suggests advertising on 20 reader boards around town. TH noted a number of locations she will ask. ML will concentrate on the locations on the west side of the river. ML has left a message for Duford Farms on 3A (the old Farmer's Market Deli) for permission to advertise the book sale. Also, the Telephone Worker's Credit Union on Hooksett Rd is working on a Community Bulletin Board, using their electronic message board. They hope to have this in place during the next 12 months to include communities around Manchester's advertising needs. Also, BD asked HS to check on Banner exposure for the Book Sale. ML will mail thank you notes to the following businesses next week for their help in advertising the sale:
    • Holy Rosary (sign and tables)
    • Century 21 Dumont North
    • Al Terry
    • Valvoline Quick Oil Change
    • Collision Center of NH
    • Hooksett Tool Rental
    • Merchants Auto
    • Autotorium (maybe)
    • Allstate Ins.
    • Barrett Ins.
    • PTA (for inserting our flyers into their packets)
    • Agway
    • Servepro of Manchester
    • Motorcar Alternatives
    • Kozy 7 Motel (maybe)
    • Ramsdell Transmission
    • Mow Town Power Equipment L.L.C. 242A W. River Rd Hooksett
• Projector Behind Circulation Desk
  • October 10, 2006: MF wants us all to be thinking about ways to highlight topics to be shown that will benefit the library. HS to bring the topic to the staff meeting for ideas. MF suggests taking pictures during the Book Sale, Story Hours, etc. just for starters.
• Update on Zoning Issue
  • October 10, 2006: Jeff Burd met with Dave Jodoin, MF and HS to discuss the sign in front of the library. Plans need to be provided and as of yet have not been received. Need to wait to see what happens with removal of pavement, sewer issues, etc.

New Business:

• Budget Overview meeting
  • HS, MF and BD to meet October 12th at 2pm for overview.
• New Payroll Service
  • BD is exploring options and gathering rates to be discussed at a later date. References would be checked after info was gathered.
  • MF would like to set up a meeting with HS, BD and Diane Savoie to explore options for library employees.
• Program Ideas
  • Woman's Night-HS envisions different stations offering for example, foot massages, professional color reading, etc.
• 2007-2008 Budget
  • HS presented figures for us to look at.
• NHLA update
  • MF to call and add our new trustees as members.
  • October 10, 2006: HS has received an update to renew new trustees.

Items We Are Tracking:

• NHLTA meeting/Annual Spring Conference: MF
• Wireless Internet Policy
  • October 10, 2006: Jeff Scott to work on soon.
• Wish List Items
  • October 10, 2006: Vickie has put up pictures of items she needs for the Children's Room on the window near the copier for all to see. She has received a few items already! MF suggested adding bright copy paper for newsletters to the items we are seeking.
• Volunteers/Recruiting/Criminal Background Checks
• Grant Opportunities 2006-2007
• Insurance for Library Contents: TH
• Vacation Policy
• Identification of valuable collections for Fire Dept in case of fire or water problems
  • October 10, 2006: HS will have an employee take pictures and make a list, will work with Mike Hoisington/Deputy Fire Chief.

Next Trustee Meeting: Tuesday, November 14, 2006, 5:15pm