Hooksett Public Library

Board of Trustees

March 21, 2006 6:15 PM

Minutes

Present: Mary Farwell (via phone), Chairperson; Mary Leger, Secretary; Mac Broderick, Treasurer; Heather Shumway, Director.

Secretary's Report: Approved and filed.

Treasurer's Report: Approved and filed.

Director's Report: To be turned in at a later date.

Unfinished Business:

• Bookkeeper
  • We all decided to contract with Guy Beloin to provide bookkeeping services. HS spent time with him last night going over everything he needs to cover. Letter was drafted as confirmation of the agreement
• Roof Leak - Skyline Roofing
  • MF to follow up
• Meeting Dates - Deliberative Session April 1st, 1:00 PM
  • MF to attend
• Wireless Internet Policy
  • Deferred until a later date
• Newsletter For Town Council
  • Deferred until a later date
• Shelving Options - Ed Comptois
  • Work is being done Thursday 3/23 and Friday 3/24

New Business:

• Copier - Maintenance Agreement
  • MF to follow up
• Computer Pricing
  • Deferred until a later date
• Banking and Accounting Issues
  • MB to follow up
• Donations for 2006
  • Model T Club donated $30
• NH Track Officials donated $50
  • Kiwanis donated just over $200 to pay for Christmas party
• Heather's surgery
  • There was a discussion about Heather's surgery and recuperation time. The current plan, subject to modification if necessary, is for her to use two weeks sick time and then for the next two weeks of her recovery, she will work from home on a fulltime basis. At the beginning of this period, she will email trustees a list of projects she intends to focus on and will keep the trustees updated on her progress.
• Six Month Goals
  • HS will work on goals during her recovery at home
• Engineering for HVAC Phase 2
  • MF to follow up
• Characteristics For New Trustees
  • HS to work on
• Hand Dryers in Upstairs Restrooms
  • MB to call for estimates
• Handicapped accessible doors
  • ML to research options and present them to trustees at April meeting.
• Technology spending for 2005-2006
  • Trustees want to have a plan in place by the end of April so that items can be ordered and paid for well prior to the end of the fiscal year.

Items we are tracking:

• Wish List Items
• Volunteers/Recruiting/Criminal Background Checks
• Grant Opportunities 2006
• Identify needs/projects that might be grant eligible
• Insurance for Library contents/MF
• Vacation Policy
• MB is working on formatting outline for annual review

Next Meeting: April 11, 2006 6:15 PM