Hooksett Public Library
Board of Trustees
April 12, 2005 9am
Minutes

Present: Mary Farwell, Chairperson, Marion Jacobi, Treasurer, Lisa Gillis, Secretary, Heather Shumway, Director. Guests: John Queenan and Don Duhamel

Secretary's Report: Minutes from the March 9, 2005 meeting were approved and filed

Treasurer's Report:

  • MJ reported spending on target.

Director's Report:

  • HS reported staff was complying with new break policy. She expressed concerns about security of keys and monies in library. Trustees agreed and HS will look into obtaining a cash register for circulation desk and a locking desk for her office.
  • AT&T long distance is costing $30 per month for an average of two calls. HS will look into another service or phone card.
  • HS would like staff to attend professional development meetings. Trustees agreed to pay mileage.
  • HS spoke with Liz at Town Hall about developing a call out policy.
  • HS reported she has starting working on a collection development plan. She has pared down the automatic orders from publishers in order to give library more control on book spending.
  • HS reminded trustees that it is National Library week and next is National Volunteer week. Trustees approved the purchase of small gifts for our volunteers.
  • HS will contact other libraries to obtain copies of their vacation policies.
  • HS has started meeting with staff individually to discuss job description, in preparation for July reviews.

Unfinished Business:

HVAC:

  • Tim Gonder, project manager from Central Aire, did a walk thru and ordered the roof top unit. It is expected in 4 6 weeks. He is meeting with HS on Thursday to discuss scheduling. HS will make Tim and Town Council aware of cracks in the library's foundation; we are concerned that the cause is the blasting for the development north of the library. To our knowledge there was no survey of the building done prior to the commencement of blasting. Tim will be given a key and access code to the library so work can happen when library is closed.

Target Grant

  • HS & MF will meet on Friday to work on grant proposal. MF will check with Target manager about optimum length of grant. Deadline for grant submission is May.

Update on St. Mary's Conversion and open space

  • MF attended planning board meeting. The open space will be kept protected.

Meeting Room Maintenance

  • HS spoke with Wes from the town who volunteered to paint the meeting room. HS will ask Wes to add additional posts to rear parking lot.

Weeding Policy

  • Weeding Policy was approved

New Business:

Carpet Cleaning

  • The Cub Scout Pack that uses our meeting room paid to have the carpets cleaned. A thank you has been sent.

Veteran's Plaque

  • John Queenan, a citizen of Hooksett, and Don Duhamel spoke with the trustees about displaying plaque listing all veterans from Hooksett. The board agreed to hang to plaque in the library. MF will contact Ginger at the Hooksett Banner to cover a rededication.

Marketing strategy for Election Day

  • LG spoke with the PTA about using their parent communication envelopes for the distribution of flyers supporting the budget vote. Approval is needed from the schools administration. HS and LG will meet with principal on Monday.
  • Trustees agreed that if library were in a default budget again, they would decline to pay for the printing of the Community Directory.

Benchmarks for first six months

  • The draft of the benchmarks was reviewed and approved. HS will prioritize her goals for next meeting.

Council meeting on access road

  • MF attended Town Council meeting; it was recommended that the various deeds be reviewed to ensure they all are consistent. There is concern that the road leading into the library may change due to the abutting property being developed. The library wants an alternative access when the land behind the library is developed. The present access is too narrow and is treacherous in the winter. Want the new access to keep the existing traffic pattern around the library.

Red Cross Blood Drive

  • LG and HS have spoken with the Red Cross about hosting a blood drive at the Library. Date still to be set. Volunteers will be needed, the Friends and Scouts will be asked.

Items we are tracking:

  • Insurance of library contents
  • Shelving options
  • Kids' Community Service
    • Helpdesk for computer lab
  • Gift for AnnMarie
    • MF spoke with AnnMarie and a book series for the YA room would be agreeable to her.
  • Vacation Policy
    • MF and HS will meet after HS collects other Libraries polices
  • Measurement Tool for staff and Library Director reviews
  • Additional Newspapers, Boston Globe and New York Times
    • Tabled until budget vote
  • Wal Mart Grant
    • Grant money will be requested to improve YA area and to make better use of homework room. MF will speak with store to get submittal dates

The next Trustees Meeting will be May 12th at 6:30 PM