Hooksett Public Library
Board of Trustees
October 12, 2004 9am
Minutes

Present: Mary Farwell, Chairperson, Marion Jacobi, Treasurer, Lisa Gillis, Secretary, Amy Lapointe, Library Director, John Karpinski, Consultant

Secretary's Report: Minutes from the September 14, 2004 meeting were approved and filed.

Treasurer's Report: No report could be given. Columbus holiday interfered with Alice's schedule.

Library Director's Report:

  • Circulation report was distributed and AL is still working on perfecting it.
  • AL announced that the Book Sale raised $1633.00.
  • Upcoming programs include Comic Book Talk on 10/18 as part of Teen Read Week, Holiday concert, and a card-making seminar.

Unfinished Business:

  • HVAC:
    • JK presented final blueprints and bidding documents. Contractors are allowed to alter plans if a different roof top unit is selected. Contractor hired will be required to use roofer already under contract with the Library. Work should take 2 months to complete.
    • Trustees with JK assistance are inviting 4-5 prequalified companies to bid. Companies were chosen based on their ability to handle size of job and professional reputation. The bidding process will start on 10/18. Plans will be available for contractor review at the Viewing House to which they belong, at the Library and at JK's office. Contractors wishing their own set of plans will be charged $25. Bidding packet includes 3 bonds. The first ensuring job is completed, the second to ensure job is finished in a timely manner, and the third to ensure contractor hired pays his sub contractors.
    • On 10/25 JK will lead a walk through for interested bidders, hopefully between 9-11am when Library is closed.
    • Sealed bids need to arrive at the Library by 11/9. No bids will be excepted after 10am, at which time the Trustees, AL and JK will open. The Trustees will have 90 days from 11/9 to select the winning bid. Work will not be able to begin until spring when weather permits. Contractor will be locked into price quoted.
     
  • Vacation Policy:
    • MF and AL worked on vacation policy and additional questions arose. They will continue to work on for next month.
     
  • Revised Classification of Employees:
    • MF researched Town classifications and discovered that Library staff in similar positions is not at the correct pay level. Adjustments will need to be included in next year's budget. There are no funds available to make adjustment sooner.
     
  • Tucker Shelving Estimate:
    • Tabled until next month
     
  • Open Library Position:
    • AL hired new employee and she started on 10/2.
     
  • Meeting Room Maintenance:
    • MF was able to locate paint samples so color can be matched. AL will contact painters to get estimates and suggestions for maintenance scheduling. Monies collected from groups using room will be used to cover repairs.
     
  • CIP:
    • New hearing will be scheduled soon
     
  • Weeding Policy Draft:
    • AL presented Weeding Policy Draft and Trustees voted to accept it.
     
  • Measurement tool for staff and Library Director reviews:
    • Tabled until next month
     
  • Grant Opportunities:
    • MF met withTarget Stores and found them receptive to assisting Library with a New Mothers Offering. MF also approached Wal-Mart and they might be able to make a book donation.
     
  • Winter Holidays Closings:
    • Trustees agreed to close the Library both Friday and Saturday for Christmas and New Year's. Trustee's also approved additional holiday pay where warranted.
     
  • Uses for Veranda:
    • Tabled until next month
     
  • Insurance & the Patriot Act:
    • Tabled until next month
     
  • Feedback on recent Programming:
    • AL reported mixed results on programs. Some patrons seem confused by feature film may not be a family film.
     
  • 2005-2006 Budget preparations:
    • Trustees will have a special meeting on 11/16 to discuss and work on budget. Budget needs to be submitted to Town by first week of December.

Items we are Tracking:

  • Gift for AnnMarie:
    • MF will call her and ask if she would like Trustees to select a gift on her behalf
     
  • Options for storage of AED:
    • Cabinet needs to be reconfigured to be useful to Library patrons. Wes is working on replacing glass door.

 

The Trustees will meet November 9, 2004 at 9am. Special Budget Meeting on November 16, 2004 at 9am