Hooksett Public Library
Board of Trustees
June 15, 2004 9:00 AM
Minutes

Present: Marion Jacobi, President; Mary Farwell, Secretary; Ann Marie Van De Water, Treasurer; Fran Hebert, Library Director; Lisa Gillis, incoming Trustee; Amy LaPointe, incoming Library Director.

Secretary's Report:

  • Minutes from the May 12, 2004 meeting were approved and filed.

Treasurer's Report:

  • Treasurer's report was reviewed. The budget to date was reviewed and AV reported that only wages would be able to be paid from the monies remaining. There was discussion of how we would structure payment for AL's time in June and how that might affect when she would be eligible for health benefits. MF to call Diane Savoie to get more information on this. The utility line is overspent and PSNH bills are very high. FH to call PSNH to request an energy audit.
  • AV reported that Bank of NH sent another option for IRS tax filing and she and Alice will discuss mechanism for implementing this. After discussion about what other banks might be able to offer the library, we decided to remain with Bank of NH for now.
  • AV will check with Alice after the payroll of June 22nd to monitor remaining funds and develop a game plan. MF available to help with AV is unavailable

Library Director's Report:

  • Circulation report was distributed.
  • The AED is in the library and options for its storage were discussed. FH to call Fire Dept and ask if they know of options for glass cases with alarms. MF reported that a thank you letter was sent to CMC.
  • Purchase of two computers and computer upgrades were discussed. AL felt that the new computers were not needed for the July GMILCS update so we will wait for now
  • The auditors will be in Hooksett from September 7-10.

Old Business:

  • HVAC There was further discussion about appearing before the Town Council and Budget Committee to discuss our options and to assess the level of support for the various options. MF to deliver a copy of Mr. Karpinski's report to Doug St. Pierre for his review.
  • Default budget- There was discussion of options, including closing one day a week. MF and FH to attend Council meeting on 6/16. We will try to determine when the Council will make a final determination of budget amounts. MF will talk to Diane Savoie about when the library will get the first portion of its 2004-2005 budget allotment. MF reported a conversation with Pat Rueppel about possible fundraising opportunities for the library. MF to follow up with her.
  • Rear Parking Lot- Wes to contact Mike at the Highway Dept about putting in several more posts.
  • FH has compiled a list of vendors and a calendar of maintenance tasks and when they are normally performed. She will go over these with AL next week.

New Business:

  • MF and AL reported on the Library Trustees Conference in Concord. Both recommended a field trip to the Stratham Library.
  • New Officers for 2004-2005 were selected. Mary Farwell, Chair; Marion Jacobi, Treasurer, Lisa Gillis, Secretary
  • MJ to complete the Library Trustees annual report to the town. MF, AV and FH gave input for the report.
  • Kids Closet MF reported on the joint effort of the Family Service Office, Salvation Army and Kiwanis to create a resource of clothing for Hooksett's needy children A pick-up box will be located at the library and FH and MF have volunteered to transport clothing left in the box to the designated storage place to be used by Kiwanis to store the clothing.
  • MF reported that over $2000 in materials and countless hours of labor have been donated by the Hooksett garden Club this year to beautify the grounds. MF to draft a thank you letter to the Garden Club.
  • MF is the library representative to the Wage and Benefit Committee and reported that the committee is moving toward a cafeteria plan of benefits. She will keep the Trustees updated on the progress of this committee.
  • As a result of the Wage and Benefit Study Committee, it is being recommended that the Library examine its updated job descriptions and then reclassify the employees as needed on the wage matrix. MF will work on this.
  • Vacation Policy- The trustees would like to draft a new vacation policy. MJ asked AL if she could bring information on how Goffstown handles this to the July meeting.
  • A retirement party for Fran will be held June 27th from 2-4PM. Plans are progressing well for this event, with many food donations.

The next Board of Trustees meeting will be July 13, 2004 at 9 AM