Hooksett Public Library

Board of Trustees

February 10, 2004 9:30 AM

Minutes

Present: Marion Jacobi, President, Mary Farwell, Secretary, Ann Marie Van De Water, Treasurer, Fran Hebert, Library Director

Secretary's Report Minutes from the January 12, 2004 meeting were approved.

Treasurer's Report: Treasurer's report was reviewed. Bills for remote access database materials are due in the spring. Many books are on order. AV to review utility line and determine whether we have a rate lock with Energy North. The 2% merit raise should be issued in a separate check..

Library Director's Report:

• Circulation report was distributed.
• Toilet in public ladies room was very clogged resulting in a plumbing expenditure
• Due to poor response and very few signups, the homework classes will be postponed until fall and other marketing avenues with the schools will be explored. The other classes will be scheduled soon

Old Business:

• AED: Training classes are scheduled for March 2 and March 19th. Kathy Raymond recommends that the library send at least three staff people, so that there will be a trained staff person at all times in the library. FH will pick the appropriate people to be trained and get them registered.
• IES: The contract was sent in January and the vendor has been busy with other projects. He expects to have a report to the trustees by the end of February
• MJ reported on a conversation with the head of OakPoint relative to our dissatisfaction with their work. They stand behind their work and do not feel their report was misleading.
• Fire Alarm Monitoring: MJ spoke with two vendors. Pride Security System bid $600 to complete and monitor the work. Atlantic Security Systems discovered that our system does not comply with code and recommended that we have two separate panels and a digital alarm communicator system. We would also need an additional phone line. They bid $465 for this work and trustees agreed to authorize them to complete this work. They bid $26/month to monitor the alarm system and to do the daily test signals. Trustees authorized selection of this vendor for this project. We will need an annual inspection at a cost of $250 and the panic buttons should be included in this testing.
• Fire Extinguishers: Fire extinguishers were tested by Concord Fire Extinguisher Co. in October, 2003 and are ok until December 2004. If a unit is determined to be nonfunctioning, the company leaves a good unit for us to use, repairs the other unit and brings it back.
• Budget: The Town Council passed our budget to the Budget Committee with no alterations. The Budget Committee will hear our budget and our warrant article on Thursday February 19th.
• Rear Parking Lot: Wes think it is ok but he will check with Dale Hemeon and trustees will review issue again in the spring.
• Roof Leak: FH reported a possible roof leak. She will follow up with Skyline Roofing as the roof is still under warranty.
• Financial Planning for Women: MF will follow-up with Annie Daigle to be sure that there is no sales pitch in the presentation and, if satisfied, will notify FH to go ahead and schedule presentation. Marketing materials should be clear that the $15 charge is for materials.
• Trustees would like staff job descriptions updated prior to the end of the fiscal year.
• Pat Cate's retirement party is Friday, February 13th at 5:30 PM
• NH Humanities Council Presentation: We will need a grant from the Humanities council to fund these presentations. The Trustees picked three topics: Storm clouds over Iraq, War and Peace in the Middle East, and Geography of the Middle east with Emphasis on Oil and Water Resources. FH to follow-up and determine if there would be any monies that the HPL would have to pay.

New Business:

• NH Library Trustee Meeting to be held on Saturday, May 15th at the Grappone Center. Many interesting programs are planned.

The next meeting of the Trustees will be March 9 at 9 AM